All right stop! Collaborate and listen (Sharing Points)

April 24, 2008

FlexListViewer Cast error

Filed under: MOSS — Tags: , , — stephenmuller @ 2:54 am

I recently looked ate the FlexListViewer which is a great little app which you can get here. 

When I tried it I got

Error occurred: Unable to cast object of type ‘Microsoft.SharePoint.SPFieldLookupValueCollection’ to type ‘System.String’.

I noticed a few other people got the error. Looking into it a bit the error is due to a field in the referenced view that cant be displayed (I had it on a multi-select lookup, im sure there are other types).

There are a few ways to fix this one is to delete the offending field (clearly the not the most rational idea), create a view that does not display the field and reference that in your FlexListViewer settings (which I did) or I imagine you could do some work with the xslt (Im not to crash hot on that, but if you get it working let me know).

Any issues email me…

 

 

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April 10, 2008

Its the simple things…a view for documents I have worked on

Filed under: MOSS — Tags: , , , — stephenmuller @ 12:59 am

This very simple view has a very large impact with users I have noticed. It is easyand im not claiming to have found anything new just want to pass on a good way to setup a view that has a high impact.

Many users want to see documents that they have been working on. There are a few ways this can be done, one is via a vew on a document library or for a better rollup site wide view a Content Type Query.

Document View

For the view on a specific document library (im assuming you can all add a view if you have trouble just google or email me).

  • create a new view
  • select the fields you wish to see in the list (I keep it simple and just use the name)
  • sort the view by Modified and make sure it is descending
  • The filter is on the Modified by field and in the value type [Me] (there are other values like this including [Today] I will find a list of these and post it)
  • I grouped by Modified so I get all the document I modified grouped by day.
  • I then set an item limit to 10 or so (up to you)

Then just add the view on the home page. Its a winner and so easy. And of course it works for all lists and libraries types.

Content Query

Add the content query web part to the page (I do it to the top level home page)

In the webpart settings I set the

  • Scope to all sites in the site collection
  • The list type to

 

This will only show me document in document lists and of document content type. If you want something different the select it. Make sure you select to Include child content types as this will mean if anyone creates any content types based on document they will appear in the list.

  • for the filtering section I simply selected Modified By as the field. This is the cool bit here I can select the [Me] option, you will also note here you can select other users to include as well.
  • Unfortunately I cant group by the modified date but I suspect you could do that with XS L.
  • Lastly I Sorted it by the modified date, descending and grouped it to 10 documents.

And there you go. Also the CQWP does not have to just sit on the topsite you can put it on a WSS site (if you have MOSS installed it only ships with MOSS) to view all your documents in that site.

Im sure there are other ways or better ways but this all seems to work well, in allowing users to quickly access their data quickly and easily.

March 31, 2008

Micorsoft Desktop search and MOSS

Filed under: MOSS, Search — Tags: , — stephenmuller @ 3:15 am

Well the preview of Desktop search has been released.  You can get it here..

Windows XP people can now add a search to their MOSS search center. It is less than complete I feel. Ideally I think it would have been good to include the search results in the desktop search results rather than in the Sharepoint search center. Although that may change down the track.

I would like to be able to search my local AND Sharepoint.

I followed these rules but I guess XP is different to Vista so this is what I did (I copied a little from the previous site, sorry)

  • Click on Start Button
  • Type Gpedit.msc, Group Policy Editor will open (Click Allow if prompted for elevated privileges)
  • Navigate down and expand the following tree nodes: User Configuration – Administrative Templates – Windows Components – Search
  • Double Click “Add primary intranet search location”
  • Choose to “Enable”
  • Enter :
    MOSS Search,http://yourmossurlhere/searchcenter/pages/results.aspx?s=Intranet&k=%w
  • Click OK
  • Close Group Policy Editor
  • Reboot or run the following command in a command window as Administrator – Gpupdate /force

You can also add some secondry ones but they are not as visible as the primary. Bring on version 5.

March 25, 2008

Mac Office 2008 and MOSS

Filed under: MOSS — stephenmuller @ 5:46 am

I was asked about issues with MOSS and the Macs Office 2008 and the level of integration, I am horrified to learn they are creeping in to the workforce…(sorry Antin, teasing).Anyway it took me a while to find details on how well MOSS and Office 2008 integrate, so I will post the link as I believe it will becoming more of an issue. I also understand from the comments and blogsphere that more and more users want the same level of integration as does Office 2007..I must say I am surprised at the lack of integration but at least it has check in and check out functionality..

http://www.microsoft.com/mac/itpros/default.mspx?CTT=PageView&clr=99-15-0&target=36ae43a9-5dd3-49ab-a304-ca4d5feb66ee1033&srcid=99914fd4-21d0-40c4-9dec-b3b2eb5e3b1b1033&ep=7

Is the ugly link.. Has anyone had any experience with it (Office 2008 and MOSS not the link) 

October 17, 2007

A Tip from a fellow co-worker

Filed under: MOSS — stephenmuller @ 11:17 pm

Everyone may know this and it is not a Sharepoint tip at all but an IE tip, I didint know it but thought it was cool so Im posting it and prepared to get told im an IE Noob!

Anyway an easy way to print a document from your libraries is to right mouse click on the document link and click ‘print target’. As shown in the piccy below… I thought it was neat. But as I said it is not a Sharepoint but an IE feature, but handy in Sharepoint.

Print Target

August 22, 2007

AD Groups with Approvals in MOSS

Filed under: MOSS — stephenmuller @ 6:07 am

Yes it has been a while

One thing I try to encourage companies to do who are moving towards MOSS is to use AD groups to define roles for Sharepoint. The only reason really is that there is one place to define security. I am happy for this to debated. Anywayyy

 The point is this AD group was wrapped up in a Sharepoint group (which allowed many ad groups to be collected ie admins for each dept).  The problem was people in the AD group did not have the approve button on the screen. If I added a user directly to the sharepoint group that user go the Approval capability.

 The problem it seemed is a checkbox in the workflow settings for the library. The checkbox is on the second page of the workflow settings…

 Assign a single task to each group entered (Do not expand groups)

Assign a single task

When this was unchecked the AD user could now approve the pages. The ramifications of unchecking this I have to look at more but it seemed to do the job. I think it handles the users seperatley rather than grouping it all togeather, it sort of makes sense.

If anyone has views on this let me know……

June 13, 2007

Content Types Not appearing in the Metadata list

Filed under: MOSS — stephenmuller @ 1:06 am

Yes it has been a while.

 I have been busy on a few projects inc forms server and a large MOSS project.

Anyway the reason for this post is to highlight something that i wasted a lot of time on with content columns and the meatdata list in the ssp.

The metadata list is used for searching, it allows you to define properties that can be used in the search screens. You can use it like propertytype1:”fred” directly in the search box to only search that property for that value.

Ishai also has poest how to use it for a field in the advanced search screens here…

You can also use them for displaying in the value of the field in the search results the method can be found here….

NOW..the problem

I create a page layout and the created some content columns for it.

I ran a full crawl to load the columns into the meatdata list so I could assoicated properties to them, but they didnt appear….

 The short and long of it is it seems after i populated the fields with sample data (ie created a new page based on the contet page i created) i ran another full crawl and slap! there they were.

Im trying to work out why this is, as in my book they should have apparead as the fields have been created. But thinking about it there may be some logic here. When you are creating a page you are only creating a template the fields dont really exist anywhere so they must have some data saved in a site structure in them so they can be used. This is different to adding the columns to a document library as tha list and its fields do exist in a site..

Hope this makes sense if not email me…..

March 25, 2007

DOD 5015.2 Certification

Filed under: MOSS — stephenmuller @ 11:29 pm

This looks like it is still on track for Sharepoint to obtain this certification (It is from what I understand only for Chapter 2)…

Any way there is more here http://blogs.msdn.com/sharepoint/archive/2007/03/16/status-update-re-dod-5015-2-certification-for-moss-2007.aspx

Personally I do agree with the comment on this entry. It was very short sighted of MS not be more heavily involved with this. A lot of clients hate their existing RM/DM system and would be happy to change but cant change to Sharepoint as they dont have any certification.

Standards are there for a reason (as all developers should know) , they should not be undermined or tacked on as an after thought, they really should be rusted into the application for the go get.

InfoPath 2007 + Forms Services +Roles

Filed under: Infopath, MOSS — stephenmuller @ 10:21 pm

One of the best functions of Infopath is implementing Roles. These allow the InfoPath form to displayed differently (using views) to specific users or groups.

I have recently found out to my grief that Roles are not supported using Form Services! Views can be used but not in conjunction with roles… There is a work around that is not overly glamorous but it seems it will work and it was blogged on the Infopath blog

The link is http://blogs.msdn.com/infopath/archive/2007/01/10/implementing-roles-in-browser-forms.aspx

Im sure there was a good reason for it, as it knows the user who is logged on and can handle views..I am hoping it is a good reason but…

PS Love Form Services SharePoints playing field is getting larger.

February 27, 2007

Good article on Sharepoint 2007

Filed under: MOSS — stephenmuller @ 11:10 pm

This was sent to me by a leading Collaboration and Portal Evanaglist, so I thought I would add it here…

http://www.eweek.com/article2/0,1895,2082618,00.asp

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