All right stop! Collaborate and listen (Sharing Points)

December 8, 2008

Changing the Divisions and Regions for new sites in your MOSS Portal

Filed under: Sharepoint, Vista/MOSS — Tags: , , — stephenmuller @ 12:48 am

Tip of the day (well month)

When you create a new site using MOSS, down the bottom the site creation page are some Site category selections. Currently these exist as Divison and Region.

 

I have noticed that most people seem to ignore these settings, but they can be very useful. Hopefully this post will show you how they can be used. Its not hard core or technical at all just something I believe people are not exploring enough.

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These categories are used in the Site Directory collection in your MOSS site. These categories can help users to quickly locate the particular site that they are after, this is especially important on larger sites.

It looks a little like this, and it accessed from the navigationbar in your site, its just called Sites.

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Clearly just using Division and Region may not be useful to you but they can be changed easily. Although it is not very obvious, when you first start to look. The steps to chnage them are;

First navigate to the Sites site collection. Here you will see the various departments and divisions as hyperlinks on the web page (see image above). When you click on a link it will show you what sites have been grouped under that category.

To change the categories, simply click View All Site Content in the quick launch, then select the Sites List. When you edit the list settings you will notice the Region and Division Fields. You can now remove and add your own columns as per usual.

You can see that I added some more columns (Brand, Department) and choice values as well as a text box where user could write some keywords about the site which will help users locating it by a basic search (As Metadat gets added in the search index) I also removed the Division column. You have a lot of flexibility here so go and explore.

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When you add theses columns they will appear in the create new site page, where you can now select the values you wish.

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When the site is saved and you return to the Sites hompage you can see the new columns and vlaues appear as selecteable hyperlinks. Notice as well that the keywords do not appear, I suspect only the the choice values or Yes/No will appear which makes sense.

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You can see, I hope, that you can really customise and utilise these fields to assit in providing a useable site directory as well as adding searchable terms to the sites to help users locate them via the search. This is all about providing an easy way for users to quickly locate a site no matter where it is located in your structure.

I am sure there are lots of things you can do with the new columns and values. Ideally the vlaues should be form a look up list as well.

Also you could add some really nice webparts on the directory page. For example with the Keyword field you may well be able to do some sort of tag cloud. You can also custiomise the page by using the tabs list which you can access from the Site Content List but I wont go into that…yet.

Again if you have any issues or questions let me know.

November 14, 2006

Document certification for MOSS

Filed under: Sharepoint, Vista/MOSS — stephenmuller @ 2:44 am

I meant to post this before but it slipped my mind until I wanted to find it again.

I think it is a bit of an oversight on MS’s behalf not to get certification for its RM abilities before the roll out. Or is it just because I do most of my work in Government agencies where certification is the FIRST hurdle for an EDMS.

Anyway I am happy the DoD approval will happen I just hope that they will make the effort to gain certification in other countries. But this will make it easier.

Courtesy of Liam

http://www.sharepointblogs.com/helloitsliam/archive/2006/11/10/15946.aspx

October 21, 2006

Rotating screen in Vista

Filed under: Vista/MOSS — stephenmuller @ 8:19 am

This is for the tablets of the world but it did my head in and took me a while to fix the display (I dont have a tablet)…

But if you press Ctrl + Alt + (any arrow key) it will roatate your screen.

October 5, 2006

Upgrade to Vista

Filed under: Vista/MOSS — stephenmuller @ 11:20 pm

I have been swayed to re-install Vista on my laptop today. Two things have tempted me to do it.

A friend has assured me that VMWare will now work on RC1, if not I will hold him personally responsible.

This post from a Sharepoint guy http://www.sharepointblogs.com/henkhooiveld/archive/2006/10/05/13386.aspx

September 18, 2006

VMware and Vista

Filed under: Vista/MOSS — stephenmuller @ 4:08 am

Seems that VMWare is working on the Vista problems. I have upgraded to 5.5.2 of VMware Workstation and was pleased to see the following line in their release notes about known bugs

The following are known issues with Workstation 5.5.2, Build 29772.

  • Microsoft Windows Vista Beta Build CTP 5472 Cannot Be Installed as a Guest Operating System in a Workstation 5.5.2 Virtual Machine
    When you attempt to install Microsoft Windows Vista Beta Build CTP 5472 in a Workstation 5.5.2 virtual machine, the virtual machine hangs as the installation completes the phase Windows is loading files. Work is in progress on this problem.

Good to see they are working on the issues, hopefully they are still looking at the issue with Vista as the host and using vmware from it.

August 16, 2006

Vista and VMware

Filed under: Vista/MOSS — stephenmuller @ 10:48 pm

Last week or so I took the plunge and installed Vista beta 2 on my laptop. No not as a VM image but as the base operating system. I was fully prepared for the problems its is after all still beta.

It ran fine, there were the obvious speed problems the explorer did my head in, but I wanted to use it get a an understading of it with office and most of all run it with a VM with MOSS on.

BUT VM just wouldnt work properly, if I did get it working the network would not bridge to the hosts network so I couldnt connect. Then I couldnt even get it working at all due to the fact I un-installed it and re-installed it.

Since my life revolves around the use of VM Images and demos I had to grudgingly reinstall XP as the host.

My whinge is this; yes I know it is beta (I suspect more people need to be aware of this) but I did expect VM to be more helpful and forthcoming with some assistance on this as a few people have had problems. For those who want to try harder than I there is a link here.

http://www.vmware.com/community/thread.jspa?messageID=426740&#426740

There are also some other posts on this forum just search for Vista +Host.

Oh Vista is still a beta if you dont like it dont use it. And wait. And wait. And wait.

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